Whether you run a small business or an international corporation. How you use external services to streamline your business, can set you apart from your competitors.
If you are struggling to keep on top of the small things, such as managing emails, phone calls and keeping up with staff input. This may be because you are not taking advantage of the many services available to you.
It may sound like a waste of time, but many businesses have shown that putting certain structures and services in place, allow them to run more smoothly.
To help you put into place the necessary services, have a read of our guide below.
Many business owners feel that they need endless amounts of time just to handle their company’s advertising needs. Rather than having time to focus on business growth, any spare time ends up being spent on advertising and promotions. Which for a growing business, is counter-productive.
Instead of being inundated with meetings and phone calls from various advertising companies throughout the week. Set aside a block of time each week, to deal with all advertising developments and queries.
Instead of using various advertising and design companies, to save time and money, use one company that specialises in combined marketing services. As all your advertising needs are dealt with by one business, you will have less phone calls to make, less meetings to plan and more time to spend running your business.
Cloud storage is a great way of putting all of your important data within your reach, regardless of where you are or what device you have access to. Saving important documents and information to a device is a recipe for disaster. Imagine your tablet got stolen or you spilt a cup of coffee on your laptop and lost everything saved to it. Not only does cloud storage keep all your documents and information stored safely, it also puts all your data at your fingertips.
Cloud storage has many valuable uses. It can be used as an internet-based external hard drive, without the worry of storing the physical hardware. It can be used as an online backup source, a file-sharing platform for clients and colleagues. As well as allowing you to access your files from any device with an internet connection. Cloud storage is a great way to keep all your important documents in one central location, which can be accessed by all members of staff. This will keep documents more secure, as there will be no need for staff to email attachments to one another.
Many business owners make the mistake of trying to do too much themselves, and in doing so, fail to grow their business successfully. By investing in specialised software, you can make the running of your business much easier, and less time consuming for yourself and your staff.
Specialised software can be used to deal with many tasks. For example you could invest in software to deal with the customer service side of your business. Using the software as a tool to reduce the amount of time you need to spend on paperwork and filing. You could also use specialised software to keep your staffs data organised and in order.
By investing in specialised software, the software you use will be tailored to your exact needs. This means that you will not have to deal with an overcrowded menu or server. A bespoke software package will also save you money, as you will not waste money paying for something that you do not need.
Bespoke software, such as felinesoft Microsoft crm offers a convenient and low cost solution for managing, accessing and updating customer information. This is an essential service that will save you time and help to keep your business streamlined.
Instead of struggling to do every task your business requires. It is worth considering outsourcing certain day-to-day responsibilities. This will give you more time to focus on building your business up properly. Most businesses outsource at least one or two jobs, for example advertising or software creation. This tends to be because a skilled work force is required for certain tasks.
Although you may have many skilled members of staff working alongside you. You may need outside help for new projects, which would otherwise warrant the need for another full-time member of staff. Choosing to outsource certain tasks, allows you the option of selecting a specialised team instead of having to rely on yourself.
Whilst outsourcing used to be considered unnecessary and unaffordable for small businesses. Advances in technology have meant that teams of skilled individuals are just a mouse click away. For small businesses, run by just one or two members of staff, it is a good idea to outsource certain tasks right from the start. This will allow your small in-house team the time to build up your business and keep it running efficiently.
Whilst one of the main reasons to go paperless is to help save the environment. There are many other reasons going paperless will help you grow your business efficiently.
Over the past few years, more and more companies are choosing to go paperless – paperless billing, paperless receipts, paperless contracts etc. Although it is rare to hear of company that has completely eliminated paper, there are many advantages to cutting back on your company’s paper use. Primarily making your business more efficient and accessible.
As well as making your company more effective, paperless filing is a great way of cutting down on long-term storage costs. Using a digital system to store paperwork makes it easier and quicker to access.
Another bonus of going paperless is the higher security it brings, in terms of important documents and papers. With highly secure online systems in place, documents are better protected. Access to certain documents can be locked via a separate password, so that you can limit what staff members can access. Plus, with very little paper within the office, there will be little need to employ an expensive outside company to securely shred your important documents.